Back in the mid-1980s, Coca-Cola found itself in a fierce rivalry with PepsiCo, vying for market dominance. To regain lost ground, Coca-Cola made a daring decision that would later become a case study in branding and design gone wrong.
They decided to reformulate their iconic Coca-Cola recipe and launched “New Coke” on April 23, 1985. The aim was to outperform Pepsi, but the decision was made without a clear design brief or a full understanding of the brand’s emotional connection to consumers.
The result was a marketing disaster. Consumers weren’t just attached to the original Coca-Cola’s taste; they had a deep emotional bond with the brand’s identity, which symbolized American culture. The introduction of “New Coke” triggered an unprecedented public backlash.
In response to the public’s reaction, The Coca-Cola Company swiftly reverted to the original formula, labeling it “Coca-Cola Classic.” This wasn’t just a return to the old taste; it was an acknowledgment of the brand’s enduring value and the emotional connections consumers had with it.
Time Magazine’s cover following the public backlash
against Coca-Cola’s “New Coke” release
The “New Coke” debacle remains a powerful lesson in the world of design and branding. It underscores the significance of a well-rounded design brief, not just in terms of visual design, but also in recognizing and managing the emotional connections consumers hold toward a brand.
In this article, we’ll illustrate the crucial role of design briefs in ensuring the success of a design project. We’ll guide you through the process of creating your own design brief and shed light on the key details that must be included in this important document. Last but not least, you’ll find a link to a free design brief template that you can use for your own project. project overview, creative brief, write a design brief, project deliverables, design agency, project goals, project budget, project brief, project details, creation process
Defining a Design Brief
First Things First: What Is A Project Brief?
Think of it as the map and compass that outline your company’s objectives, expectations and constraints. This information is crucial for every stakeholder involved in the project. But who actually creates the design brief?
Who Creates A Design Brief?
Both the client and the design agency play a role in creating the design brief. The company takes the lead in coming up with the initial version, and the agency (or designers) hired for the project add specific details, such as design guidelines.
The details in a design brief may differ from one to another, but we’ll break down the essential elements below. We’ll dive into these elements with the example of XYZ Corp, a made-up company we’ll use for clarity.
In our case, let’s say XYZ Corp wants to revamp its website. The project is scheduled from January 1 to July 1, 2024, with a budget range of $30,000 to $50,000 (please note that these numbers are for illustration purposes and may not match real project costs). Typically, a design brief summarizes this info at the document’s beginning. It can also include the Project Manager’s or other key stakeholders’ contact details.
Now, let’s look at every part of the design brief and how to detail them.
1. Project Objectives
Offer a brief overview of the project and its primary objectives. This section is vital for grasping the project’s underlying business goals. For instance, by redesigning their website, XYZ Corp aims to improve user experience, rejuvenate their brand and boost online engagement.
2. Target Audience
Who is this project aimed at? Clearly outline your target audience, considering demographics and behaviors. In our example, we’ve simplified it, but the more details you offer about your target audience, the more valuable it becomes. Information such as age, gender, location, preferred device, and more are beneficial for the design team.
3. Project Scope And Limitations
What are the project’s boundaries? Define what falls under the project’s scope and what doesn’t. For instance, in our example, XYZ Corp aims to retain the existing website structure, highlighting a specific constraint.
What should the design team create or accomplish? What are your expectations at the project’s conclusion and upon launch? Clearly state the desired results.
Establish a realistic project timeline with clear milestones and deadlines. When should different phases of the project be completed?
6. Budget Considerations
What are the financial constraints? This section is important in grasping the financial aspects, including the allocated budget for the project. In our example, we’ve simplified it, but you can provide as much budget-related information to the agency as needed.
7. Technical Requirements
If the project involves technical elements, specify the platforms or technologies to be used. XYZ Corp, for instance, wish to have their new website built upon the WordPress content management system (CMS).
8. Communication And Collaboration
Define the frequency of updates and how the design team should collaborate with you or other stakeholders. Would you like to have weekly, bi-weekly, or monthly calls to catch up on the project’s advancement?
9. Competitor Analysis
Would you like the design team to draw inspiration from your competitor’s products or services? If so, which ones? What works well for them, and what can be improved upon? Include as much information about your competitors as you can, and how the design team should exclude or include these elements in your project.
10. Brand Guidelines
Are there specific branding guidelines to follow? If so, make sure to provide the design team with brand guidelines. This includes logos, color schemes, typography, and other branding elements.
In our example, we’ve combined the final two sections under “Extra Information.” However, your design brief may differ and contain more in-depth information about these aspects, of course.
By incorporating these details into your design brief, you establish a clear and comprehensive groundwork for your design project. This ensures that all involved parties are in sync and share a common understanding of the project’s objectives and parameters.
Here’s what the complete brief for XYZ Corp might look like :
If you’d like to use an editable version of this brief for your own project, click here.
Additional Design Brief Best Practices
While design briefs can vary from one project to another, the aforementioned guidelines are likely to be applicable to most of them. We also recommend a couple of additional best practices.
Include An “Inspirations and Guides” Section
While it’s common to reference competitors for inspiration, it’s a good idea to dig deeper. Explore other companies’ products and services that may not be direct competitors but offer innovative ideas. This can add a unique dimension to your design brief.
Use Communication And Project Management Tools
In addition to setting up a clear communication and feedback schedule (such as weekly calls), consider using project management tools like Trello, Asana, or Notion. These tools allow you to closely track progress, even on a daily basis, and provide visibility into the specific tasks being addressed. This level of detail can be highly beneficial for effective project management.
Hopefully, we’ve already conveyed to you the critical role of design briefs. But for those seeking further persuasion, let’s turn our attention to some renowned companies that executed massive projects with meticulous design briefs.
In 2014, Airbnb underwent a significant rebranding project. They wanted to evolve their brand identity to reflect their broader offering, moving beyond just home rentals to experiences and travel.
Airbnb created a comprehensive design brief that emphasized the need for a more inclusive and global brand identity. The design brief detailed their vision for a new logo, color scheme, typography, and brand messaging.
The result was a more versatile and modern brand image that positioned Airbnb as a platform for all types of travel and experiences. This design brief played a crucial role in supporting Airbnb’s growth and diversification.
Now, let’s take a look at the most famous smartphone company in the world.
Apple is renowned for its emphasis on design, and the iPhone is a prime example. Apple’s design brief for the original iPhone in 2007 was a detailed document that outlined their vision for a revolutionary smartphone.
The brief emphasized a minimalist, intuitive user interface, a sleek and compact form factor, and the integration of multiple technologies like a phone, music player, and internet browser into a single device. This detailed design brief guided the product development team and led to the creation of a groundbreaking product that reshaped the entire mobile phone industry.
It’s not just smartphone and travel companies that use design briefs to carry out massive projects though. Even car companies do.
Tesla’s Model S was a game-changer in the electric vehicle industry. The company had a comprehensive design brief for the Model S, which aimed to create a high-performance electric sedan that could compete with luxury gasoline cars.
The design brief included specifications for range, acceleration, safety features, and the integration of cutting-edge technology. Tesla’s commitment to this design brief resulted in the successful development and launch of the Model S, which became a benchmark for electric vehicles and helped reshape the perception of electric cars.
Creating a detailed design brief is not just a routine step; it’s one of the most critical factors in determining the project’s success. In any project, big or small, a design brief is the linchpin that holds everything together; It aligns teams and ensures that everyone is on the same page.
While every design brief is unique, they typically include the same essential elements, many of which we’ve explored in this article. For your convenience, an editable template is available for your project; simply click here to download it. Wishing you a happy briefing!